In today’s fast-paced business environment, energy companies in the Philippines are embracing digital transformation to streamline their operations and enhance efficiency. One initiative where significant benefits are realized is the adoption of Electronic Receipts (e-receipt).

What are Electronic Receipts (e-receipt)?

Electronic Receipts (e-receipt) revolutionizes the way businesses manage their financial transactions, providing a seamless and paperless receipting experience. By harnessing cutting-edge digital technology, electronic receipt allows companies to generate, send, and store official receipts with just a few clicks, eliminating the need for traditional paper receipts.

Bureau of Internal Revenue’s (BIR) Rules on Electronic Receipts (e-receipt) and e-invoices

On June 30, 2022, the BIR released Revenue Regulations No. 8-2022. Anchored on the amended Sections 237 and 237-A of the National Internal Revenue Code (NIRC) through Republic Act No. 10963 (TRAIN Law), these regulations chart a bold course toward issuing electronic receipts and invoices.

According to the Regulations, taxpayers required to issue electronic receipts or sales commercial invoices are the following:

1. Taxpayers who export goods and services;
2. Taxpayers who engage in electronic commerce (e-commerce); and
3. Taxpayers who are under the Large Taxpayers Service (LTS).

This requirement is based on Section 47 of the National Internal Revenue Code of 1997, as amended.

With this development, manual receipts and sales or commercial invoices are left behind in favor of their digital counterparts. Energy companies are now embracing the conveniences of electronic invoicing, marking a transformative shift in tax reporting and compliance. The Regulations also outline the requirements for electronic reports of sales data to the BIR, further solidifying the digital revolution.

Benefits of Electronic Receipt for Energy Companies / WESM Participants

Are you a WESM participant? Implementation of the electronic receipt brings numerous gains for energy companies like yours, should you decide to adopt it. Your company will benefit from efficiencies, cost savings, and improved and easy compliance with government agency regulations, including the BIR and IEMOP (Independent Electricity Market Operator of the Philippines, Inc.).

Here are some features you may take advantage of when using e-receipt systems:

1. Easy WESM Transaction AllocationAs an electronic receipt system user, you can upload transaction allocation data in PDF or Excel, as downloaded from the Central Registration and Settlement System (CRSS). These data can be from the Prelim, Final, Adjustment, or Additional Compensation run of CRSS. Additionally, the system efficiently handles reserve transaction allocation data, anticipating the availability of the Reserve Market. Furthermore, the system facilitates the consolidation of participants with identical records post-upload, ensuring meticulous record management.
2. Seamless uploading of WESM Collection Reports electronic receipt allows you to upload monthly WESM collection reports easily.
3. Efficient E-receipt Generation The utilization of electronic receipts facilitates the processing of digital receipts in alignment with WESM Transactions. This obviates the need for manual scanning and signing of official receipts when uploading copies to IEMOP. Moreover, electronic receipt aids in the systematic management of customer payments to align with both IEMOP’s recent BIR Ruling and the implementation of BIR’s electronic Invoicing/Receipting System (BIR EIS).
4. Efficient Sales Data Transmission Easily process e-receipt data for transmission to the BIR EIS (Electronic Invoice System) to comply with BIR rules and regulations.

By leveraging on the features and advantages of e-receipt, energy companies can optimize their operations and stay compliant with regulatory standards.

Benefit from streamlined operations and easy regulatory compliance with Exist Software Labs, Inc.’s Electronic Receipts (e-receipt) 

With over 20 years of experience and a multi-awarded technology innovator, Exist Software Labs specializes in developing energy solutions for various industry players such as generator companies (gencos), RE generators, retail electricity suppliers, distributors, WAG, and SOLAR.

Philippine energy companies including FirstGen, Manila Electric Company (MERALCO), Energy Development Corporation (EDC), San Buenaventura Power LTD.Co. (SBPL) have all trusted Exist to provide various solutions for their digital transformation requirements.

Transition to Electronic Receipt (e-receipt) today with Exist Software Labs, Inc., and achieve a seamless and paperless receipting experience.