PT Trans Retail (Carrefour) Indonesia – Vendor Management System

Carrefour Indonesia was fully acquired by PT Trans Retail Indonesia from French Carrefour SA in 2012. The company operates hypermarkets and superstores that combine a supermarket and department store. Its retail operations were set up in 1996 and it is now one of the leading retailers in Indonesia with over a hundred stores nationwide.

Project Brief

Exist helped Transmart Carrefour create a vendor management system, an online web-based interface application that intends to consolidate various functions to manage all vendor related activities of a company or business for more efficient and seamless processing of orders/procurement and payments.

Solution

Features:

• • Order To Payment (Business-To-Business) – Manages the ordering to payment settlement cycle through the participating banks
  • Early Payment Scheme (Supplier Financing ) – Option for vendors for an early invoice settlement.
  • Items Management (Data Management) – Manages the vendor’s items’ detailed information with a direct interface to the merchandising system.
  • Supplier and Merchandiser Portal – A secured web application interface where vendors, merchandisers, and other relevant users could log in and have centralized monitoring of their orders and payments.
  • B2B Messaging System (EDIConnect, XML) – Interface with vendors, banks and government systems thru various industry interface standards
  • Online e-Tax Validation (if available)

Integration Points:

VMS could interact with the following systems:

• • Merchandising System for Items and contract management
  • Accounting system for Invoice settlement
  • Commercial bank systems for Payment transfer and Early Payment scheme
  • Suppliers’ B2B systems for EDIConnect and other industry-standard interfaces
  • Warehouse Management System for items received thru a central hub
  • Government’s e-Tax system if available

Results

• • Centralized monitoring of orders and settlements
  • Improved visibility on Vendor Data
  • Better management of Supplier Contracts
  • Faster resolution of order and delivery disputes
  • Improved Document tracking
  • Better Vendor relationship
  • Improved Vendor Compliance
  • Improved and more accurate invoice settlement
  • Seamless monitoring of Invoice Status by the Vendor
  • Vendor’s subscription to Company’s VMS could be a potential new revenue stream
  • Seamless interface with different vendor B2B messaging facility
  • Outright validation/verification of e-taxes (if available)