PT Trans Retail (Carrefour) Indonesia – Vendor Management System
CLIENTS
Carrefour Indonesia was fully acquired by PT Trans Retail Indonesia from French Carrefour SA in 2012. The company operates hypermarkets and superstores that combine a supermarket and department store. Its retail operations were set up in 1996 and it is now one of the leading retailers in Indonesia with over a hundred stores nationwide.
Project Brief
Exist helped Transmart Carrefour create a vendor management system, an online web-based interface application that intends to consolidate various functions to manage all vendor related activities of a company or business for more efficient and seamless processing of orders/procurement and payments.
Solution
Features:
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- Order To Payment (Business-To-Business) – Manages the ordering to payment settlement cycle through the participating banks
- Early Payment Scheme (Supplier Financing ) – Option for vendors for an early invoice settlement.
- Items Management (Data Management) – Manages the vendor’s items’ detailed information with a direct interface to the merchandising system.
- Supplier and Merchandiser Portal – A secured web application interface where vendors, merchandisers, and other relevant users could log in and have centralized monitoring of their orders and payments.
- B2B Messaging System (EDIConnect, XML) – Interface with vendors, banks and government systems thru various industry interface standards
- Online e-Tax Validation (if available)
Integration Points:
VMS could interact with the following systems:
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- Merchandising System for Items and contract management
- Accounting system for Invoice settlement
- Commercial bank systems for Payment transfer and Early Payment scheme
- Suppliers’ B2B systems for EDIConnect and other industry-standard interfaces
- Warehouse Management System for items received thru a central hub
- Government’s e-Tax system if available
Results
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- Centralized monitoring of orders and settlements
- Improved visibility on Vendor Data
- Better management of Supplier Contracts
- Faster resolution of order and delivery disputes
- Improved Document tracking
- Better Vendor relationship
- Improved Vendor Compliance
- Improved and more accurate invoice settlement
- Seamless monitoring of Invoice Status by the Vendor
- Vendor’s subscription to Company’s VMS could be a potential new revenue stream
- Seamless interface with different vendor B2B messaging facility
- Outright validation/verification of e-taxes (if available)
